Club Rules

NAME, TITLE, COLOURS AND OBJECTS

1. The Club shall be called the “OLD KING’S CLUB”.

2. The colours of the Club shall be Blue, Red and Old Gold.

3. The objects of the Club shall be to promote united action amongst former pupils of King’s College School for the good of the School’; to promote social and friendly intercourse amongst former pupils of King’s College School; to organise and support, financially and otherwise, sporting and other activities amongst former pupils: the foundation and creation of prizes and scholarships for the benefit of the pupils of King’s College School; and generally to further any scheme for advancing the honour or well-being of the School and its past and present members.

MANAGEMENT

4. The general management of the affairs of the Club and its finances and election of Members shall be entrusted to the direction of, and be under the control of, a Committee whose members shall be:
a) the Officers (President, Secretary and Treasurer). All ex officio.
The President, Secretary and Treasurer of the Club shall be elected at an Annual General Meeting and shall be eligible for re-election annually.
b) 12 elected members
c) one representative from each accredited activity of the Club.
d) Vice-Presidents of the Club included as members under Rule 8 or Rule 11 c
e) any of the Trustees of the invested Funds who is not already a member of the Committee in another capacity.
f) any of the Trustees of the Old King’s Club Clubhouse who is not already a member of the Committee in another capacity.
g) the Chairman of the Management Board of the Old King’s Club benevolent Fund if he/she is not already a member of the committee in another capacity.

ELECTED MEMBERS

5. The name of every candidate for election to the Committee as an elected member, other than a candidate proposed by the committee, together with the names of his/her proposer and seconder, must be sent to the Secretary at least ten days before the date of the Annual General Meeting of the Club.

6. Each elected member shall serve for a three year term following his/her election but shall be eligible for re-election for a further three year term at an Annual General Meeting of the Club.

7. a) If an elected member of the Committee shall be absent from Committee meetings without good reason on three consecutive occasions, he/she may be deemed to have resigned from the Committee.
b) In the event of a vacancy appearing on the Committee by virtue of an elected member ceasing to be an elected member (for whatever reason) the Committee may appoint a Member of the Club to fill such vacancy.

ACCREDITED ACTIVITIES

8. An accredited activity of the Club is such activity as may from time to time be so designated by the Club. Its representative on the Committee shall be a person nominated for the purpose by notice in writing to the Secretary from or on behalf of the governing body of such accredited activity. A Vice-President of the Club can be so nominated and any Vice-president who is so nominated with his/her agreement shall be included as a member of the Committee for so long as he/she remains the nominated representative. If the nominated representative is or becomes a member of the Committee in any other capacity it shall not be necessary for that governing body to nominate an additional representative.

VICE-PRESIDENTS AND THE COMMITTEE

9. All Vice-presidents of the Club who are not already members of the Committee in other capacities under Rule 8 or Rule11 c ) are entitled to attend and will be welcome at Committee meetings to give advice and assistance, but shall not be members of the Committee.

CONDUCT OF COMMITTEE MEETINGS

10. a) The Committee shall meet from time to time as they shall deem necessary but not less than three times per annum. The Committee shall also meet upon the request of four members of the Committee sent to the Secretary of the Club. Seven days’ notice of all Committee meetings shall be sent to all Committee members at their last known addresses.
b) Six members shall form a quorum at meetings of the Committee.
c) The Committee shall elect a Chairman who shall take the Chair at all meetings of the Committee at which he/she is present. In his/her absence the Committee shall elect a Chairman in his/her place.
d) All members of the Committee shall be entitled to vote at meetings of the Committee. The Chairman shall have a casting vote at all Committee meetings in addition to his/her own.

SUB-COMMITTEES

11. a) The Committee may appoint Sub –Committees and Chairmen thereof to carry out specific tasks.
b) All members of the Committee shall be entitled (but not obliged) to serve on a Sub-Committee.
c) The Committee shall be entitled to appoint as the Chairman of a Sub-Committee any Committee member or any Vice-President of the Club. Any such Vice-President who is so appointed with his/her agreement shall, if necessary, be included as a member of the Committee in his/her capacity as a Vice-President for so long as he/she remains Chairman of that Sub-Committee.
d) At the first meeting after the Annual General Meeting (and at other meetings whenever necessary) the Committee shall review and agree the composition and Chairmanship of Sub-Committees, except that when a particular Member of the Club is nominated in his/her absence to be a member or Chairman of a Club-Committee his/her appointment shall be subject to his/her prior or subsequent consent.
e) A Sub-Committee Chairman may, with the agreement of the Club Committee, co-opt any member of the Club to serve on the sub-Committee of which he/she is Chairman.

SECRETARY’S DUTIES

12. It shall be the duty of the Secretary to ensure that proper minutes of all proceedings and other records of the Club are kept, to send out all notices required by these rules, and to keep the Members informed of all occasions of special interest to former pupils.

13. It shall be the duty of the Secretary to ensure that a register of the Members’ names and addresses is kept, and every Member shall communicate any change of address to the Secretary. All notices delivered or sent by post to a Member’s last registered address shall be deemed to have been duly given.

TREASURER’S DUTIES

14. It shall be the duty of the Treasurer to receive, place to the credit of the Club’s banking accounts and disburse all monies on behalf of the Club, and prepare an annual Statement of the Club as Accounts, such Accounts to be audited by two Members of the Club appointed for that purpose at the previous Annual General Meeting and not being members of the Committee.

15. All money belonging to the Club shall be under the control of the Treasurer, who shall keep accounts in the name of the club at the National Westminster Bank plc. Wimbledon Common Branch, or at such other Bank or Branch as the Committee may from time to time determine. The Treasurer may also deposit funds in a building society account approved by the Committee. Cheques shall be signed by the Treasurer and any one of the following, namely: The President , the Secretary, or such other person or persons as the Committee shall from time to time decide.

16. The Treasurer and Secretary shall be reimbursed any expenses incurred in the discharge of their offices.

INVESTED FUNDS AND THE TRUSTEES

17. The Committee may upon recommendation from the Treasurer for the time being authorise the Treasurer to arrange for the investment (other than in bank accounts or building society accounts as previously authorised under rule 15) of all or part of the Club funds.
Such authorised funds shall be vested in the names of three Trustees, who shall be appointed by the Committee, and shall be dealt with by the Trustees as the Committee may from time to time direct having first received the advice of the Treasurer and the Trustees. The Trustees shall be indemnified against risk and expense out of the Club funds. The Trustees shall hold office until death or resignation or until removal from office by the Committee. Where by reason of such death, resignation or removal it is necessary that a new Trustee or Trustees be appointed, the Committee shall nominate the person or persons to be appointed the new Trustee or Trustees. For the purpose of giving effect to such nomination the Chairman and the Treasurer for the time being are hereby nominated as the persons to appoint new Trustees of the Club within the meaning of Section 36 of the Trustee Act 1925 and they shall duly appoint the person or persons so nominated by the Committee.

MEMBERSHIP AND SUBSCRIPTIONS

18. a) All former pupils of King’s College School shall be eligible for Membership and shall be entitled to become Members upon election by the Committee and payment of the subscription or such other payment as the Committee may from time to time determine.
b) The subscription rates for Life and Annual membership shall be determined by the Committee and confirmed at the Annual General Meeting to take effect by the following academic year.
Instalment payments for Life membership for pupils at the School shall be approved by the Head Master.
c) The Committee shall determine the rate of Life subscription to be paid by any former pupils of the School who did not become a Life Member immediately upon leaving the School.

HONORARY MEMBERSHIP

19. a) The Committee shall have power to nominate as an Honorary Life Member of the Club any person who in the opinion of the Committee has rendered outstanding service to King’s College School or to the Club.
b) The Committee shall have power to nominate as an Honorary Member of the Club any member of the staff of King’s College School, and any other person who in the opinion of the Committee is rendering conspicuous service to King’s College School or to the Club.
c) Honorary Life Members of the Club shall be elected at an Annual General Meeting of the Club.
d) Honorary Members of the Club shall be elected annually at the Annual General Meeting of the Club.
e) Any person elected either as an Honorary Life Member or as an Honorary Member of the Club shall not be called upon to pay any subscription but shall in all other respects be deemed to be a Member of the Club and abide by the Rules.

RESIGNATION OF MEMBERS

20. A Member may at any time, by giving notice in writing to the Secretary, resign his membership of the Club but any such Member wishing to re-join may, at the discretion of the Committee, be re-admitted to membership.

EXPULSION OF MEMBERS

21. The Committee may recommend the removal of the name of any Member whose conduct they may deem injurious to the Club and the Secretary shall forthwith give such Member written notice thereof. Such removal is subject to confirmation at the Annual General Meeting or at a Special General Meeting convened for that purpose and the Member in question shall have the right to be heard both at Committee and at the Meeting.

22. Any Member who shall cease to belong to the Club for any reason shall have no claim upon the funds or property of the Club.

VICE-PRESIDENTS

23. A Member of the Club who has rendered outstanding service to the Club or to the School may be honoured by being elected a Vice-President of the Club. Such election will be by Members at an Annual General Meeting of the Club. An outgoing President shall be automatically appointed a Past President, with all the rights and obligations of a Vice-President.

ANNUAL GENERAL MEETING

24. A General Meeting of the Club shall be held in every year at such time as the Committee shall decide. The Chairman shall be the President or, in his/her absence, a Chairman elected by the Meeting, having in either case a casting vote in addition to his/her own. The following business shall be transacted:
a) To receive the Secretary’s Report:
b) To receive and approve the Statement of the Club’s Accounts to the end of the preceding financial year and the Report of the Auditors:
c) To elect the Officers and other members of the Committee
d) To elect Honorary Life Members and Honorary Members
e) To elect two Auditors:
f) To decide on any resolution which may be duly submitted to the Meeting as hereinafter provided.

NOTICE OF THE ANNUAL GENERAL MEETING

25. Notice of the Annual General Meeting shall be sent to the Members not less than twenty-eight days before the date of the Meeting together with an Agenda specifying the matters to be dealt with.

RESOLUTIONS AT THE ANNUAL GENERAL MEETINHG

26. Any Member desirous of moving any resolution at an Annual General Meeting shall give notice thereof in writing to the Secretary not less than sixty days before the date of such Meeting.

SPECIAL GENERAL MEETING

27. The President or the Committee may summon a Special General Meeting as occasion may require, on sending to all Members fourteen days’ notice thereof, specifying the resolutions intended to be moved, and the business at such Meeting must be confined to such resolutions. A Special General Meeting shall also be summoned on receipt by the Secretary of a written request signed by not less than twenty-five Members of the Club. The President as Chairman or, in his/her absence, a Chairman elected in his/her place by the Meeting, shall have a casting vote in addition to his/her own.

CLUB DINNER

28. All members of the Club are entitled to attend the Club Dinner which shall be held not less than once in every three years on such a day as may be fixed by the Committee.

RIGHT TO WEAR CLUB COLOURS

29. Membership of the Club shall confer the right to wear the Club’s colours.

DISSOLUTION

30. In the event of the dissolution of the Club, the property of the Club, after discharging all the liabilities of the Club, shall be applied in such manner as the Annual General Meeting or Special General Meeting shall determine.

AMENDMENT OF THE RULES

31. No alteration shall be made in these Rules except with the approval of at least two-thirds of those present and voting at an Annual General Meeting or at a Special General Meeting duly convened for that purpose under Rule 2 7, at either of which Meetings at least twenty-one members must be present. In the case of any alteration proposed to be made at an Annual General Meeting written notice of such proposal must be sent to the Secretary before the previous 31st day of October.

SUBMISSION OF MEMBERS TO RULES

32. Every Member of the Club shall be deemed to have notice of and be bound by these Rules and any alterations thereof duly approved at an Annual General Meeting or Special General Meeting.